If a situation requires the purchase or payment to be performed or approved by a different person or a purchasing department, there are two possibilities.

Method 1

Perform the online purchase order without payment and enable a different person or purchasing department to follow up with the purchase payment. This is done by forwarding the email TatukGIS automatically sends immediately following completion of the online purchase order procedure to the person responsible for the payment. This email contains links to the i) pro-forma invoice (for print out or download as a PDF file) and ii) payment methods (credit card or bank wire transfer). The email also contains a link enabling either person to monitor the payment status. The proforma invoice validity period is 15 days, so the payment should occur within that period. Inform sales@tatukgis.com if more time is required or if the purchase was not approved.

This method does not require the person or department performing the payment to register with TatukGIS.

Method 2

The purchasing department or other person, acting as administer for the customer account, performs the purchase order and payment on behalf of a declared software licensed user. The steps:

• Administrator sets up its own log-in/registration account with TatukGIS (this is done via the My Account / Sign-in page) and requests TatukGIS (sales@tatukgis.com) to enable the account with administrative status.
• Administrator performs the purchase via the administrative log-in/registration account using the normal online TatukGIS purchase procedure described at KB10866.
• Administrator informs TatukGIS of the name and e-mail address of the software licensed user(s) to enable TatukGIS to accurately register the purchased license(s) to the user(s).

Method 2 adds the administrator (such as a purchasing department acting as administrator) to the automatic maintenance renewal notification email that is sent approximately one month prior to the scheduled annual license maintenance renewal date. This can be helpful if the same person or purchasing department will handle the maintenance renewal purchase in the following year.